Chapter 223 Strengthen the management of sporadic materials
As soon as Zhang Yunqing walked out of the conference room, he received a call from Yu Danzhen: "Mr. Zhang, is your meeting over?"
"It's over, what can I do?"
"Didn't you arrange for me to check the fund plan this morning?
I have completed the verification and have sent photos of the verification traces to your QQ as per your request, please review them."
After Zhang Yunqing hung up the phone, he took a few minutes to browse through it quickly and confirmed that everything had been checked. It was indeed only the company called Huiyao Stone that paid a higher proportion of the progress payment to others.
Then he called Yu Danzhen and said: "There is no problem. I will ask everyone to sign and go through the process for approval."
Yu Danzhen agreed: "Because I have been waiting for you for a long time and have been in meetings, so I asked the people in the project department to sign first. For the rest that have not been signed, you need to find a computer in the business department to print them out and complete Mr. Zhao's signature.
Then leave it to Lin Yiping to run the subsequent approval procedures."
Zhang Yunqing agreed: "Anyway, I want to find Lin Yiping. Send it to him immediately and I will go find her."
Zhang Yunqing told Zhou Wencheng and Zhao Manfu: "Our capital plan needs to be re-signed and approved. The project department's signature has been completed. Yu Danzhen called me just now and sent it to Lin Yiping. Let's go to Lin Yiping to print it out, and then
All three of us have to sign."
Zhou Wencheng and Zhao Manfu nodded in agreement.
Zhang Yunqing walked quickly to the front to find Lin Yiping.
When Lin Yiping saw Zhang Yunqing coming, she said: "Gong Zhang, you are here. I was about to find you."
Zhang Yunqing replied: "Yes, Lin Gong, I would like to trouble you to print out the new fund plan sent by Yu Danzhen for me. I have invited all the people who signed the project department to come over."
Lin Yiping smiled and said: "It has been printed. You sign it first. This is a signature pen."
Zhang Yunqing replied: "Thank you."
After signing, Zhou Wencheng and Zhao Manfu also arrived. Zhang Yunqing asked them both to sign and then handed it over to Lin Yiping.
Zhang Yunqing asked: "When will the capital plan be signed? The forestry engineering and project departments are very anxious. If it is not signed, the payment will not be made."
Lin Yiping said: "Don't worry, I'll go to Mr. Hua and Mr. Song to sign it right away. If everything goes well, I'll probably be able to sign everything tomorrow afternoon."
Lin Yiping took the Nanshan project's funding plan to Hua Baiyin, and Hua Baiyin quickly signed it.
Lin Yiping took the Nanshan project's capital plan and found the business unit president Song Zhiyuan who was about to get off work. After Song Zhiyuan made a brief inquiry, he also signed successfully.
The next day continued with the meeting of the Ministry of Commerce hosted by Hua Centenary.
Hua Baibai first made a meeting request after the meeting started: "This is a rare opportunity, and it is rare to have such a complete staff. It happened that the production expansion meeting hosted by Mr. Song yesterday also put forward higher requirements for our business work.
In today's meeting, I want to hold a cost experience sharing session. Everyone will share their own personal and important cost management experience.
I initially calculated that there are 4 area business leaders who can provide about 10 pieces of experience, and each person on the project can provide 5 pieces of experience. The other personnel are free to use their ideas and ask questions freely.
The Ministry of Commerce’s management thinking issues are divided into two parts, one is the company and the other is the project.
Okay, everyone can speak freely."
Deputy Commercial Director Wen Jianguo said: "I think the current conflict between business and production is quite prominent. After all, everyone works together in the project department. It is recommended that we find ways to reduce conflicts and weaken them, so that all personnel in the project department can truly
Unite and face the supervision, cost, construction party, auditing unit, etc. together to strive for greater interests for the company."
Hua Baibai said: "The proposal of strengthening the army is a good one, but there is a drawback of this matrix management that cannot be solved for a while. However, since the problem has become more prominent, we must always pay attention to our words and deeds, and try our best to
Try your best to provide good service and do not irritate production management personnel.
Regarding the future work direction of our Ministry of Commerce personnel, I think there are a few points that need special attention:
1. Business planning: In the early stage, the division of labor, costs, and quotations must be clearly defined. The project business personnel must participate in the entire process. During the process, the project business personnel must conscientiously implement the existing plan, and make timely corrections if problems are discovered.
2. Before the project starts, the target cost must be formulated and distributed to the project department. This is mainly prepared by the business department. If time permits, the target cost can be negotiated with the project department before signing a target responsibility letter.
3. The following bidding process: Except for bulk materials, the project organizes bidding, and the project submits a contact letter to the company for review.
The company gives a guide price + an upper and lower limit price, and the price can be set if it does not exceed the red line. If it exceeds the price, it needs to be confirmed by the vice president of production.
The company needs to supervise, and if the standards are exceeded, the vice president of production and the project manager need to have solutions.
The detailed list of the winning bid and the contract countersign must be submitted to the company for approval through the process.
Business management work must gradually shift from process control to target control.
Whether the settlement is with an upper or lower company, you must participate in the review.
The materials ordered by the project must be strictly controlled to meet the quality and delivery time requirements of the project.
The deputy commercial director of the region should supervise the various cost processes of the projects in charge of him.
Difficulties in business management work: In the future, the company will establish a cost center, the project procedures must be complete, the company must be audited, and the financial center requirements are very strict. Another difficulty is that there is currently a large gap in business manpower, and recruitment is everywhere.
If no one comes up, the existing business personnel in each area must understand and support them, take the initiative to take on more business work, and share worries and solve problems for the company.”
Han Jiangcai, Deputy Director of Commercial Affairs, said: “I think that for commercial personnel, everyone’s job responsibilities must be clear, and everyone must know which tasks are their own, that is, everyone must know what they have to do.
What."
Hua Baibai said: "In the process of specific work, everyone must grasp the degree of control, and keep in mind that the core responsibility of the Ministry of Commerce is to ensure that the gross profit of the assessment target responsibility letter must be achieved.
Cost data files should be kept relatively confidential, and electronic versions of files should be rarely sent, especially to production managers."
Deputy Commercial Director Wen Jianguo said: "Strict requirements must be met from the beginning of the project. Engineers, suppliers, and material technicians are required to participate in the acceptance inspection.
Sporadic materials can be purchased by one or two companies.
Communicate directly with the person in charge of the project about the price of sporadic materials. Once settled, you will only be responsible for picking up the goods, inspecting the goods, settling accounts, and making payments.
Regarding sporadic materials, it is recommended that the company strengthen management, because only a few people can sign it and turn it into money, and unlike other materials, which can be found physically for verification, the loopholes are relatively large."